Effortlessly Create SharePoint Lists with SharePoint List Generator

Effortlessly Create SharePoint Lists with SharePoint List Generator

Table of Contents

1. Introduction
2. Overview of PMP Generator Tool
3. Features of PMP Generator Tool
4. Using the PMP Generator Tool
   • 4.1 Inputting Group Name and SharePoint Site URL
   • 4.2 Creating Content Type and List Name
   • 4.3 Adding Site Columns
   • 4.4 Customizing List Settings
   • 4.5 Running the Script
5. Exploring the Generated List
   • 5.1 Navigating to the List
   • 5.2 Customizing List Form and Interface
   • 5.3 Verifying Content Type Connection
6. Understanding the Script in Detail
   • 6.1 Test Install Function
   • 6.2 Add All Function
   • 6.3 Field Creation and Configuration
   • 6.4 List Creation and Configuration
   • 6.5 Generating a View and Adding List Items
7. Extending the PMP Generator Tool
8. Conclusion

PMP Generator Tool: Simplifying SharePoint List Creation

Welcome to this demonstration of the PMP Generator Tool, powered by Kallstrom, dot-com business solutions. In this article, we will delve into the details of how this tool simplifies the process of creating lists in SharePoint. Whether you are a SharePoint admin or a user familiar with content types, this tool is designed to make list creation quick and effortless.

Introduction

SharePoint, a popular collaboration platform, offers various customization options to tailor lists according to your business needs. However, setting up lists with content types and associated site columns can be a time-consuming task. The PMP Generator Tool aims to streamline this process by providing a user-friendly interface and generating the required script for configuring content types, site columns, and list settings.

Overview of PMP Generator Tool

The PMP Generator Tool is specifically designed for creating lists in SharePoint using content types. By utilizing a simple web-based interface, users can input the necessary information such as the group name, SharePoint site URL, content type name, and list name. The tool then generates a PowerShell script that automates the creation of the desired list, including the addition of site columns and customization of list settings.

Features of PMP Generator Tool

The PMP Generator Tool offers several key features to enhance list creation in SharePoint:

1. Efficiency: By automating the creation process, the tool eliminates the need for manual configuration, saving valuable time and effort.

2. Consistency: Using content types ensures consistent data structure and improves the overall governance of lists across the SharePoint environment.

3. Flexibility: The tool supports various column types, including text, date, currency, and choice columns, allowing users to create lists tailored to their specific requirements.

4. Customization: Users can easily customize list settings such as enabling version history, setting the default view, and disabling attachments.

5. Usability: The tool provides a user-friendly interface, making it accessible to both SharePoint administrators and users with minimal technical expertise.

Using the PMP Generator Tool

Now let's explore how to use the PMP Generator Tool step-by-step:

4.1 Inputting Group Name and SharePoint Site URL

To begin, enter the desired group name and the URL of the SharePoint site where you want the list to be created. The group name helps in organizing related lists, while the site URL specifies the deployment location.

4.2 Creating Content Type and List Name

Next, input the content type name and the list name. The content type defines the structure and metadata of the list, while the list name represents the name of the actual list that will be created.

4.3 Adding Site Columns

In this step, you can start adding site columns by specifying their names, types, and other configuration options. The tool supports a wide range of column types, allowing you to define columns for various data requirements.

4.4 Customizing List Settings

After adding site columns, customize the list settings according to your preferences. Enable versioning, set the default view, and make additional adjustments to tailor the list behavior to your specific needs.

4.5 Running the Script

Once all the necessary inputs and configurations are complete, the tool generates a PowerShell script. Run the script using the Integrated Scripting Environment or Windows PowerShell with administrative privileges. This script will automate the creation of the list, apply the desired configurations, and populate any required data.

Exploring the Generated List

After running the script, navigate to the SharePoint site to explore the newly created list and its features.

5.1 Navigating to the List

Access the list by going to the "Site Contents" page on the SharePoint site. Look for the list name previously specified during the configuration process.

5.2 Customizing List Form and Interface

Within the list, you can further customize the appearance and functionality. Options include selecting the interface type (classic or modern), adding additional fields, and enabling features such as version history and counter columns.

5.3 Verifying Content Type Connection

To ensure the list is correctly connected to the content type, check the advanced settings of the list. Confirm that the content type specified during configuration is displayed and associated with the list.

Understanding the Script in Detail

Let's delve deeper into the PowerShell script generated by the PMP Generator Tool:

6.1 Test Install Function

This function checks if the required PowerShell modules and libraries are installed. If not, it automatically downloads and installs them to ensure smooth script execution.

6.2 Add All Function

The "Add All" function is the core of the script. It verifies the presence of the specified content type and adds it if necessary. It then proceeds to create and configure the site columns based on the provided inputs.

6.3 Field Creation and Configuration

Within the "Add All" function, the script iterates over the specified site columns, creating them with the appropriate properties. It also sets default values, descriptions, and other configurations as specified during the input stage.

6.4 List Creation and Configuration

After adding the site columns, the script creates the list with the specified URL and applies various settings such as enabling versioning, setting the list experience to classic, and disabling folder creation. It also connects the list to the content type.

6.5 Generating a View and Adding List Items

To enhance usability, the script generates a view for the list based on the added site columns. This view provides a customized display of list data. Additionally, the script can be extended to add list items automatically.

Extending the PMP Generator Tool

The PMP Generator Tool is continuously evolving, and user feedback is crucial for improvements. If you find the tool helpful or have ideas for further enhancements or additional features, please share your thoughts by leaving a comment on the YouTube video or contacting us via email. Your input will shape the future development of this tool.

Conclusion

In conclusion, the PMP Generator Tool simplifies SharePoint list creation by automating the process of configuring content types, site columns, and list settings. It offers efficiency, consistency, flexibility, and usability, making it a valuable asset for SharePoint administrators and users. By utilizing this tool, you can create lists quickly, following best practices and enhancing data management in your organization.