The Ultimate Guide to Setting Up Dmarc Records for Better Email Deliverability

The Ultimate Guide to Setting Up Dmarc Records for Better Email Deliverability

Table of Contents:

1. Introduction
2. Understanding the SPF Error
3. Creating the DMARC Record
4. Adding the DMARC Record to Your Domain
5. Logging into Cpanel
6. Navigating to Zone Editor
7. Managing the Domain
8. Adding a TXT Record
9. Saving the Record
10. Testing the Email Delivery

Introduction

In this article, we will discuss how to improve email deliverability by creating a DMARC record and adding it to your domain. Many users encounter an error message indicating that SPF (Sender Policy Framework) is okay but deliverability needs improvement. We will guide you through the process of resolving this issue step by step.

Understanding the SPF Error

Before we dive into the solution, let's understand why this error occurs. The SPF error typically occurs when the SPF record is correctly set up, but there are still issues with email deliverability. This error can cause emails to land in spam folders instead of reaching the recipient's inbox.

Creating the DMARC Record

To resolve the deliverability issue, we need to create a DMARC (Domain-based Message Authentication, Reporting, and Conformance) record. The DMARC record helps prevent emails from being flagged as spam and ensures better email delivery.

Adding the DMARC Record to Your Domain

To add the DMARC record to your domain, follow these steps:

1. Visit the specified website and enter your domain name.
2. Click on "Check the DMARC Record" to verify if a record exists.
3. If no record is found, proceed to create a new record.
4. Choose the current sign under "How do you want mail that fails DMARC to be treated?"
5. Select "No" when asked if you want MX Toolbox to process the DMARC report automatically.
6. Scroll down and select "Quarantine" for the DMARC record policy for subdomains (optional).
7. Update the reporting format to "RF" (Relaxed Format).
8. Set the DKIM identifier and SPF identifier alignment to "Relaxed".
9. Scroll back up to find your record details.

Logging into Cpanel

To complete the next step, log in to your Cpanel account. If you are unfamiliar with Cpanel, you can refer to our tutorial video or follow the step-by-step explanation provided.

Navigating to Zone Editor

Once logged into Cpanel, scroll down to the domain section and click on "Zone Editor." Select the desired domain you wish to manage.

Managing the Domain

After selecting "Manage," you will be able to see all the existing records for your domain. To add the DMARC record, click on "Add Record."

Adding a TXT Record

When adding the record, make sure to select "txt" as the record type. Enter the hostname and value provided earlier in the respective fields. Save the record once you have entered all the necessary details.

Saving the Record

After saving the record, you have successfully added the DMARC record to your domain. This will help improve email deliverability for your website.

Testing the Email Delivery

To ensure that the changes have taken effect, send a test email and check if it arrives in the recipient's inbox instead of the spam folder. Note that it may take some time for the changes to propagate fully.

By following the steps outlined in this article, you should be able to resolve email deliverability issues and prevent your emails from being marked as spam.

Pros:

• Improved email deliverability.
• Prevention of emails being marked as spam.
• Clear and detailed instructions provided.

Cons:

• The process may take some time to propagate fully.

Highlights:

• Resolving SPF error and improving email deliverability.
• Creating a DMARC record to prevent emails from being flagged as spam.
• Adding the DMARC record to your domain via Cpanel's Zone Editor.
• Testing the email delivery to ensure successful implementation.

FAQ:

1. What is the SPF error, and why does it occur?

   • The SPF error occurs when the SPF record is correctly set up, but there are issues with email deliverability. This error can lead to emails landing in spam folders instead of reaching the recipient's inbox.

2. What is a DMARC record, and how does it help improve email deliverability?

   • A DMARC (Domain-based Message Authentication, Reporting, and Conformance) record helps prevent emails from being flagged as spam and ensures better email delivery by providing authentication and reporting mechanisms.

3. How do I add the DMARC record to my domain?

   • To add the DMARC record, you need to create the record with the specified parameters and then add it to your domain using the Zone Editor in Cpanel.

4. How can I test if the changes have taken effect?

   • To test the changes, send a test email to verify if it arrives in the recipient's inbox instead of the spam folder. Keep in mind that it may take some time for the changes to propagate fully.